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Raycore Security Ltd is transparent about how it collects and uses the personal data of its clients and suppliers, and meeting its data protection obligations. This policy applies to the personal data of all stakeholders and lay out the company commitment to data protection, individual rights and obligations relating to personal data.
“Personal data” is any information that relates to a living individual who can be identified from that information. Processing is any use that is made of data, including collecting, storing, amending, disclosing or destroying it “Special categories of personal data” means information about an individual’s racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health, sex life or sexual orientation and genetic and biometric data. “Criminal records data” means information about an individual’s criminal convictions and offences, and information relating to criminal allegations and proceedings.
The company follows the following data protection principles:
Where the organisation processes special categories of personal data or criminal records data to perform obligations or to exercise rights in employment law, this is done in accordance with a policy on special categories of data and criminal records data.
The company will update personal data promptly if an individual advises that his/her information has changed or is inaccurate.
The company keeps a record of its processing activities in respect of personal data in accordance with the requirements of the General Data Protection Regulation (GDPR).
Individuals have the right to request a subject access request. If an individual makes a subject access request, the organisation will tell him/her:
The company will also provide the individual with a copy of the personal data undergoing processing. This will normally be in electronic form if the individual has made a request electronically unless he/she agrees otherwise. If the individual wants additional copies, the company will charge a fee, which will be based on the administrative cost to the company of providing the additional copies.
The company will normally respond to a request within a period of one month from the date it is received. In some cases, such as where the company processes large amounts of the individual’s data, it may respond within three months of the date the request is received. The company will write to the individual within one month of receiving the original request to tell him/her if this is the case.
Individuals have other rights in relation to their personal data. They can require the organisation to:
If the company discovers that there has been a breach of personal data that poses a risk to the rights and freedoms of individuals, it will report it to the Information Commissioner within 72 hours of discovery. The organisation will record all data breaches regardless of its effect.
If the breach is likely to result in a high risk to the rights and freedoms of individuals, it will tell affected individuals that there has been a breach and provide them with information about its likely consequences and the mitigation measures it has taken.
Individuals are responsible for helping the company keep their personal data up to date. Individuals should let the company know if data provided to the organisation changes, for example if an individual change their contact number and or email address.
Raycore security employees may have access to the personal data of external Stakeholders in the course of their employment, contract, volunteer period, internship or apprenticeship. Where this is the case, the organisation relies on individuals to help meet its data protection obligations to staff and to all stakeholders.
The organisation will provide awareness training to all individuals about their data protection responsibilities as part of the induction process and at regular intervals thereafter. Information relating to GDPR including fact sheets and guidance will be regularly updated.
Individuals whose roles require regular access to personal data, or who are responsible for implementing this policy or responding to subject access requests under this policy, will receive additional training to help them understand their duties and how to comply with them.